Effective Date: October 14, 2025
Last Updated: October 14, 2025
In Plain English: We only collect what we need to run Payroll.fit and help you with payroll calculations, guides, and resources. We use cookies for analytics and ads (with your consent where required by law). You can request your data, ask us to delete it, or opt out of ads anytime.
Who We Are
Payroll.fit provides payroll calculators, guides, and resources at https://payroll.fit. When we say “we,” “us,” or “our,” we’re talking about Payroll.fit.
Contact us: hello@payroll.fit
What Information We Collect
Information You Give Us
- Contact forms: Name, email, company name, phone number, and your message
- Newsletter signups: Your email address
- Quote requests: Details about your payroll needs
Information We Collect Automatically
- Website analytics: Pages you visit, how long you stay, what device and browser you use
- Technical data: IP address (sometimes shortened for privacy), timestamps, referring websites
- Cookies: Small files that help us remember your preferences and improve your experience
We don’t intentionally collect sensitive information like health data or financial account numbers. Our calculators work with sample data you enter, which we don’t store.
Why We Use Your Information
We use your data to:
- Respond to your questions and quote requests
- Send you our newsletter (if you signed up)
- Understand how people use our site so we can make it better
- Show you relevant ads that help keep our resources free
- Prevent spam, fraud, and security issues
- Comply with legal requirements
Cookies and Advertising
We use three types of cookies:
- Essential cookies: Required for the site to work properly
- Analytics cookies: Help us understand how visitors use the site (we use Google Analytics)
- Advertising cookies: Used by ad networks including Google to show relevant ads
About Ads: Third-party vendors, including Google, use cookies to serve ads based on your visits to this site and other websites. You can control ad personalization through Google’s Ad Center or your browser settings.
In regions that require it (like the EU), we’ll ask for your consent before placing non-essential cookies. You can change your cookie preferences anytime through our cookie banner or browser settings.
Who We Share Data With
We share information with:
- Service providers: Companies that help us run the website (hosting, email delivery, analytics)
- Ad networks: Google and other advertising partners who help us display ads
- Legal requirements: When required by law or to protect rights and safety
We don’t sell your personal information to data brokers or marketing lists.
Your Rights
If You’re in the EU/UK
Under GDPR, you can:
- Request a copy of your data
- Correct inaccurate information
- Request deletion of your data
- Object to certain processing
- Withdraw consent (for cookies or marketing)
- Request data portability
- File a complaint with your data protection authority
If You’re in California
Under CCPA/CPRA, you can:
- Know what personal information we collect and why
- Request deletion of your information
- Opt out of the “sale” or “sharing” of your data (including for targeted ads)
- Not be discriminated against for exercising your rights
To exercise your rights: Email us at hello@payroll.fit with your request. We’ll respond within the timeframe required by law.
Data Security and Retention
We use standard security measures like encryption (TLS/SSL), access controls, and regular security updates. However, no system is 100% secure.
We keep your data only as long as needed:
- Contact form submissions: Up to 3 years or until you request deletion
- Newsletter subscriptions: Until you unsubscribe
- Analytics data: Up to 24 months in aggregate form
International Transfers
We operate internationally, and some of our service providers are based outside your country (including in the US). When we transfer data from the EU/UK, we use standard contractual clauses or other legal protections required by law.
Children’s Privacy
Our site isn’t intended for anyone under 16. We don’t knowingly collect information from children. If you believe we’ve collected data from a child, please contact us and we’ll delete it.
Links to Other Sites
Our site links to other websites and tools. We’re not responsible for their privacy practices. Check their privacy policies before sharing your information.
Changes to This Policy
We may update this policy occasionally. When we make significant changes, we’ll post a notice on the site and update the date at the top.
Questions or Concerns?
If you have questions about this privacy policy or how we handle your data, reach out to us:
Email: hello@payroll.fit
Website: https://payroll.fit
California Notice at Collection
Categories of personal information we collect: Identifiers (name, email, IP address), commercial information (quote requests), internet activity (pages visited, cookies), and contact data (phone number).
Why we collect it: To provide our services, respond to inquiries, improve the website, send newsletters, and display ads.
California residents can exercise their privacy rights by contacting hello@payroll.fit.